Gulf Global Commerce: AI Inventory & Order System

AED 1.2MInventory Tracked Live

60%Faster Order Processing

4Warehouses Connected

40%+Reduction in Stock-outs

Project overview

About the project

Gulf Global Commerce is a UAE-based multi-brand retailer operating across Dubai, Abu Dhabi, and Sharjah. We built a custom inventory and order management system that connects four warehouses in real time — replacing a patchwork of Excel sheets and manual WhatsApp updates. The system features AI-driven reorder triggers, automated supplier PO generation, live inventory sync across warehouses, and a mobile-first interface that warehouse staff actually use. Processing time dropped by 60% and stock-outs were reduced by over 40% within the first quarter.

The challenge

Gulf Global Commerce was managing AED 1.2M+ in inventory across four UAE warehouses with Excel spreadsheets and WhatsApp groups. Stock-outs were costing them orders. Reorder timing was based on gut feel. There was no visibility across warehouses and no connection to their accounting system. They needed a purpose-built system — not another off-the-shelf ERP that would take 18 months to configure.

Our approach

How we delivered

Business Discovery

Spent two weeks on-site across warehouses in Dubai and Sharjah — mapping every workflow, constraint, and data flow from receiving to dispatch.

Platform Architecture

Designed a bilingual (Arabic/English) inventory and order management system with PDPL-compliant data storage and UAE VAT handling via Zoho Books.

Warehouse Integration

Connected four warehouses with real-time stock sync, AI-driven reorder triggers based on velocity and lead time, and mobile barcode scanning.

UAT & Launch

Ran a 3-week parallel operation period, trained warehouse staff on mobile interface, and cut over fully with zero stock discrepancy on day one.

What we built

Features delivered

✓Real-time inventory sync across 4 UAE warehouses with conflict resolution

✓AI-driven reorder triggers based on velocity, lead time, and seasonality

✓Automated supplier purchase order generation and email dispatch

✓Mobile-first warehouse interface with barcode scanning support

✓UAE VAT-compliant invoice generation with Zoho Books integration

✓Telr and PayTabs payment gateway integration for B2B settlements

✓Arabic-English bilingual interface with RTL layout support

✓PDPL-compliant customer data handling with encrypted storage

Technologies

Tech stack used

Next.js Node.js PostgreSQL Zoho Books API Telr PayTabsAI/MLArabic RTL

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Gulf Global Commerce: AI Inventory & Order System